*Last updated: 17.06.2019
Who we are
Perinatal Institute is an award winning not for profit organisation, specialising in the enhancement of safety and quality of maternity care. As a qualified provider of maternity support services, including education and training in standardised maternity records, fetal growth assessment and perinatal audit.
Information We May Collect
Personal data (as defined in the GDPR), or personal information, is any information about an individual from which that person can be then identified. It does not include data where the identity has been removed or has been replaced with artificial identifies or pseudonyms (Anonymous or Pseudonymised Data). When visiting our Sites, accessing our Services, Products or corresponding with us in person, by phone, email or any other method you may provide us with information that would be classed as personal data about you and others you are acting on behalf of. We may collect, use, store and/or transfer data depending on the product, services or site you are accessing, the different kinds of personal data are grouped together as follows;
Keeping your Data Secure
Keeping your data secure is important to us, therefore, we have in place appropriate security measure to prevent unauthorised access, accidental loss, alteration or disclosure. We ensure that our computers and devices are fully updated with virus software and personal protection measures. In addition to this we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know and therefore will only process your personal data on our instructions in accordance with this policy and are subject to a duty of confidentiality. We have obtained ISO27001:2013 accreditation further demonstrating our commitment to information security; therefore our policies and compliance is audited both internally and externally to review our compliance on an annual basis.
How we collect your Data
We use different methods to collect data from and about you through;
Why we will use your Data
Your personal data will be processed in accordance with Article 6 of the Genera Data Protection Regulation (GDPR) which states that there must be a lawful basis for processing personal data. Each lawful basis is set out below, and at least one must apply whenever personal data is processed.
For more information on the types of lawful basis that we will rely on to process your personal data can be found on the Information Commissioner’s Office (ICO) website - https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/
There may be a requirement to process your personal data on more than one lawful basis, depending on the specific purpose for which we are using your data. If you need details about the specific legal grounds, we are relying on to process your personal data then please contact us. (Contact Details listed below)Disclosing your Personal Data
In order to provide you with our services/products it may be a requirement to share your personal data with the parties listed below. We require all third parties to respect the security of your personal data and to treat it in accordance with the law and our instructions, when they are processing personal data on our behalf. We do not allow our third-party service providers to use your personal data for their own purposes.
We do not transfer your personal data outside of the EEA if within the EEA or within the country of origin if outside the EEA.
Change of Purpose
Your personal data will only be used for the purpose it was originally collected, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. For an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
You will be provided with choices regarding certain personal data uses, particularly around marketing and advertising. We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think may be a need or a want, or what may be of interest to you. This is how we determined which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or purchased products or services from us and, in each case, you have not opted out of receiving that marketing. We will always obtain your consent prior to sharing your personal data with any other company for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by logging into the Site and checking or unchecking relevant boxes to adjust your marketing preferences or by following the opt-out links on any marketing message sent to you or by contacting us at any time
Your personal data will only be retained for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Use of data for audit and research
PI keeps a pseudonymised record of data submitted by service providers, for the purpose of providing support for local reports and information required for case note audits.
PI also maintains regularly updated, completely anonymised datasets, for reporting summary audits and trends, and for researching and publishing analyses of perinatal data with the aim to enhance our understanding of adverse pregnancy outcomes and means to improve their prevention.
Your Legal Rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. For further information please click on the link below to access the ICO website to find out more about these rights; - https://ico.org.uk/your-data-matters/
Data Protection Officer: Rhys Malone
Company Address: Perinatal Institute, Chamber of Commerce House, 75 Harborne Road, Edgbaston, Birmingham, B15 3BUIf you are unhappy with how we are processing your personal data, you have the right to complaint to ICO. The Information Commissioner can be contacted at:
Website - https://ico.org.uk/make-a-complaint/
Helpline: 0303 123 1113Address: Customer Contact
Information Commissioner's Office
No fees are required to access your personal data (or to exercise any of the other rights), however, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information form you to help confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.Time Limits
It is our policy to respond to all legitimate requests within one month, however, on occasions it may take longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated throughout the process.
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